Coordinated execution and attended to legalization of legal documents. Reviewed appointment calendars, arranged travel reservations, and prepared expense reports when requested. Prepared financial statements and setup appropriate inventory procedures. Utilized extensive word processing and administrative skills. Compile and distribute agendas for various internal and external department meetings. In addition, the support you supply to management requires serious skills. Support an executive team or entire office? Provided confidentiality, while managing AVP s calendar which included resolving calendar conflicts, scheduling and re-scheduling meetings. Prepare or assist in the preparation of budgets, proposals, status reports and financial statements. Organized and coordinated logistics for internal and external meetings including global Finance Forum and Controller Council retreats. Provided increasingly complex and general administrative support to management team of Item Processing Divisions located in three states. Manage a considerable amount of confidential and sensitive information. Recorded/transcribed meeting minutes and tracked action items for project meetings. Coordinate internal and external meetings for senior management. We ranked the top skills based on the percentage of senior administrative assistant resumes they appeared on. Maintained and managed calendars including scheduling appointments independently as necessary. Organized all travel arrangements for senior level management and executives including itineraries for domestic and international travel. Performed calendar management to include; scheduling appointments, conference rooms, and meetings. Tracked agenda / action items for meetings and coordinated functions across departments for optimum productivity. Manage calendar scheduling appointments, meetings, and travel plans. Assisted with preparation of grant proposal applications, including scheduling meetings and preparing documentation. Organized Regional Sales Meeting for entire Magnetic Tape Division including travel within budget, itinerary and agenda. Supported a staff of approximately of 60 Special Police Officers in the executive of security initiatives and administrative functions. Contacted senior executives outside and inside United States regularly to exchange information and resolve issues related to administrative functions. Uncommon Keywords on Senior Administrative Assistant Job Descriptions. Designed and maintained internal SharePoint site to facilitate communication on active pool acquisitions. Scheduled and maintained calendar for the Director of Medical Services/Chief of Anesthesiology, made travel arrangements as needed. Provided administrative assistance to the Vice President of Strategic Systems. Provided customer service to certified individuals on matters related to maintaining certification and to applicants on matters related to achieving certification. Coordinated calendars, meeting schedules, travel arrangements and expense reports using Concur * Ordered office supplies through Procure 2 Pay. Facilitated and conducted and developed open enrollment materials and presentation materials. Senior Administrative Assistants perform an assortment of clerical functions such as typing, printing, and database administration. Monitor Director s calendar; scheduling meetings accordingly. Participated in special projects upon request; handled facility operations. Provide direction and assume ultimate responsibility for divisional projects in areas concerning office operations. Provide executive administrative support for two Vice Presidents in Customer Support and Global Books Customer Service and Operations. Safeguard printed and electronic sensitive information; composed a wide variety of recurring internal reports and documents, obtained at meetings. Maintained departments exempt personnel vacation accruals using Kronos Work Force System. Maintained data entry in the intranet personnel records system and various databases for security personnel. Produce and distribute correspondence memos, letters, faxes and forms. Prepared presentations for quarterly staff meetings which contained statistical data that was used to identify further temporary employment needs. Handled and maintained highly confidential and sensitive information regarding clients and meeting outcomes. Handle large volumes of incoming telephone calls, covering a full range of customer service in a prompt and professional manner. Project liaison summarizing meeting action items and communicating deadlines for transition drug. Resolved action items issues with Division Directors or their assigned Action Item managers and updated data base as required. Performed E-Time payroll administration for information technology services department. Complete detailed time and expense tracking in support of client bills and completed data entry of conversion/configuration values using PeopleSoft application. Managed departmental payroll while adhering to strict compliance regulations. Managed reports necessary to provide a complete financial and operating performance status and forecast for the marina division. Prepare travel arrangements, reconcile corporate card statements, prepare/manage monthly expense reports, and other general administrative tasks. Used computers for various applications, such as database management, word processing, on-line documentation, e-learning, and scheduling. Prepared meeting invitations, developed agendas, compiled minutes and assigned action items. Established office policies/procedures, and coordinated special projects & team activities. Developed sales reports, maintained business practices, fielded, prioritized and addressed incoming phone calls to maintain client satisfaction. Performed multiple administrative functions including typing of correspondence, calendar management, meeting planning, travel arrangements, and expense reimbursements. Performed a wide range of administrative functions requiring decision making and problem solving with minimal direction. Maintained detailed calendar of appointment schedules for business meetings, conferences, domestic/international travel arrangement and special events. Responded to all phone calls and assisted callers in scheduling appointments or contacting staff. Trained and assisted newcomers with program office procedures and operating information. While this is unusual, it may suggest there is a wide degree of variance between the types of experience people have who held Senior Administrative Assistant positions and the requirements employers have when hiring for a Senior Administrative Assistant. Assisted with preparation of weekly departmental payroll. Scheduled and coordinated internal and external meetings and coordinated domestic and international travel arrangements. Assisted the Drafting Manager's and Facility Planning Supervisor in reviewing confidential and sensitive information. Planned the logistics for meetings, including: air, ground transportation, lodging, meeting space, and catering requests. Administer general office procedures i.e. Provided Administrative support and oversaw special projects by our Product Development Group. Executed international and domestic corporate events, conferences and other special events. Participated on special projects and committees and volunteered to lead projects that involved collaborating with upper management and legal department. Research and book all travel for both SVP's (VP Sales) -Volunteered to help plan the yearly picnic. Prepared documentation and reports, coordinated department and corporate events, arranged world-wide travel, submitted weekly expense reports. Here are organizational skills needed for … We ranked the top skills based on the percentage of senior administrative assistant resumes they appeared on. Scheduled and arranged internal and external meetings, which required catering and reservations. Acted as liaison between department staff and headquarters departments for computers, licenses, phone lines and office supplies. Submitted invoices and expense reports for regional office and multiple terminals for payment/reimbursement. Coordinate special events and sales personal itineraries. Get started on your journey with a new ZipRecruiter Profile today! Processed international and domestic expense reports using Concur. Scheduled department events, conference facilities, weekly/monthly department meetings, and plan and negotiate food and site locations where necessary. Received and referred telephone calls/visitors, distributed all incoming/outgoing mail, coordinated travel and ordered/maintained department supplies. Managed Business Owned Application project to validate current usage of company used applications via the SharePoint application. Prepared and presented meeting minutes with action items to maintain and achieve our target objectives locally and nationally. Develop and maintained communication with all internal and external customers. Prepared and notarized legal documents, including warrants and affidavits. Coordinated Executive Steering Committee Meetings including internal and external personnel needs and requirements. Performed a wide variety of administrative support activities, which require the handling of business-sensitive and confidential information. Prepared letters, memos and other correspondence pertaining to the business development department. Established superior relations with various departments throughout the corporate organization that supported the Atlanta team. Completed expense reports online for senior managers and provide other administrative assistance, as required. Senior Administrative Assistant Skills The role of Senior Administrative Assistant takes an organized mind who is technologically savvy. Maintained departmental team email distribution lists and Kronos automated non-exempt payroll system maintenance. Performed corporate level office duties including preparing executive level correspondence, coordinating cross-Division administrative activities. Ensured productivity by maintaining calendars, scheduling meetings, coordinating travel both domestic and abroad, conferences and presentations. Nearby Senior Administrative Assistant Jobs. Maintained a high level of discretion/professionalism working with sensitive information. The senior administrative assistant in the office trains and supervises new filing clerks, typists or receptionists in the same office. Designed PowerPoint presentations for monthly all associate staff meetings. Started as administrative assistant to the Vice President/Controller and the Senior Director of Business Development. Provided superior executive support to senior personnel by reading, analyzing and consolidating information and data entry of police reports. Assisted in converting the method of instruction from traditional classroom style instruction to module/competency based instruction. Scheduled internal and external meetings including booking rooms and equipment, arranging catering and transportation. Maintained COO's & Sr. Director's personal as well as business calendar, travel arrangements and appointments using Outlook. Handled confidential salary and review information for staff members. Maintain Manager's calendar by scheduling appointments for both business and social engagements. Provide administrative support to Vice President and 26 direct reports of professional certified public accountants. Top Senior Administrative Assistant Skills. Managed calendars, word processing, copying, faxing, filing, telephone coverage, mail distribution and travel/meeting arrangements. Organize Project Team and Client Meetings including scheduling, meeting materials, agendas and meeting minutes etc. FAQ. Assisted with various departmental projects by providing clerical support. Our algorithm helps isolate phrases and patterns to identify the most frequently recurring and reused keywords from each data source, while correcting for uncommon and outlier results. Work closely with other executive assistants in scheduling meetings. Provided daily administrative assistance to Vice President and direct reports. Supervised expenses, reconciled budgets, approved and delegated invoices to proper division. How can you demonstrate that you are the most qualified candidate for a Senior Administrative Assistant position? Delivered general administrative duties to support directors and direct reports in daily activities. Reviewed legal documents for sufficiency of establishing bank accounts. Coordinated travel and accommodations for external meetings. Making and managing appointments is another vital skill for many administrative professionals. Resolved and/or redirected high-volume incoming telephone calls. 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